We will be holding our Annual General Meeting on Sunday 13th September 2014 at Wigan Swimming Pool in the small room upstairs starting at 1:00pm.

As most of you already know, the Club is run on a voluntary basis and we have some key roles that have or will become vacant this year.
We need to fill these positions at the AGM if the Club is to continue to thrive and grow, with out the committee the club could not operate, over the last few years the number of committee members has dwindled massively.

 

With the help and support of willing parents these roles can be filled and we can continue the fantastic work that has already been done in helping to make Wigan Swimming Club the best Club in the Borough.

Vacant Roles and a role description are as follows –

Vice Chairperson

To assist and stand in for Chairman in following areas

  • To chair and control the meetings of the management committee
  • To be involved, where appropriate, in the coordination of all club activities
  • Oversee decisions made by the management and sub committees
  • Oversee the work of officers and other club personnel
  • In conjunction with the secretary present the annual report
  • In conjunction with the treasurer present the annual accounts
  • Consult with the secretary on the content of the agenda and minutes of meetings
  • Keep up to date on ASA laws, regional rules and club constitution
  • Ensure that statutory documents and other returns are filed on time
  • Advise the treasurer on the use and investment of club funds
  • Report to the officers of the management committee at the first opportunity of any instant decisions taken, and ensure that all policy decisions are ratified by the management committee

Membership Secretary

  • To ensure all that all members have completed a membership form for that year of membership.
  • To ensure that all monies relevant to membership are collected and processed by the Treasurer.
  • To check all the membership information is up to date.

ASA Secretary

  • Ensure that all relevant ASA fees are paid by members
  • Ensure that ASA payments are processed by the Treasurer
  • Ensure that the relevant ASA registration documents are completed by members
  • Liase with ASA registrations dept and complete the yearly ASA registration returns

Welfare Officer

  • To ensure all possible child protection concerns (urgent and non urgent) are dealt with following the ASA Child Protection Guidelines (Wavepower document)
  • To maintain, administer and manage the completion of the CRB check forms
  • To be aware of the child protection policies and procedures of the ASA and to receive all updates of this nature from the ASA
  • To ensure Swimline is promoted by the leaflet on the club notice board
  • To raise awareness of good child protection practice with the teachers and coaches through the ASA/Sports Coach UK Good Practice and Child Protection workshop.
  • To ensure volunteers (other than teachers and coaches) within the club are introduced to good child protection practice through the NSPCC module, Keeping Children Safe in Sport
  • To attend the ASA Time to Listen workshop

Please consider if you could take on one of these vacant positions. If you would like to know more or would like to stand then please speak to myself or any committee member who will be more than happy to give you more information.

Everyone is invited to attend the meeting and to take part in the proceedings.
We look forward to seeing you there.